Shareholders' Meeting

The 2023 Annual General Meeting (the "Meeting") was held on Thursday, November 16, 2023 at 2:00 pm (Eastern time) as a virtual meeting. The details are as follows:

Record Date: October 2, 2023

Mailing Date: October 11, 2023

Deadline for Submitting Proxies: 5:00 pm on November 14, 2023

Place: Video Conference Virtual Zoom Meeting (invitation to be emailed after online registration)

MEETING DOCUMENTS


The following documents relating to the Meeting are available for download from SEDAR (www.sedarplus.ca) and from this website for a period of a year following the date of mailing.

VIRTUAL MEETING


This year's Meeting will be a virtual-only meeting, to be conducted via video conferencing using Zoom. Shareholders will have an equal opportunity to participate in the virtual Meeting, regardless of their geographic location, but to do so must register in advance, in order to receive a Meeting Invite. A Presentation and Q&A Session will follow the formal Business Part of the meeting.


No In-Person voting will be allowed at this year's Meeting, due to the cost and technical difficulties associated with setting it up. All voting must be done by Proxy by 2 pm ET on November 14, 2023. Shareholders can participate in either or both sessions, however the Company encourages shareholders to attend the Presentation and Q&A Session.


VOTING YOUR SHARES


Shareholder wishing to vote their shares by proxy or in person at the Meeting, must follow the proper instructions for doing so, otherwise their vote may not be counted. The following document explains the different type of shareholders and the type of documents that they will receive. Section 1 and 2 of the Information Circular explain the procedure to vote your shares and attend the meeting. For more information contact the Secretary of the Company at 416-619-5304 or by e-mail to lafrance@vvcexploration.com, or if you are a registered shareholder, call the Company’s registrar and transfer agent, Computershare at 1-866- 393-4891.


Registered shareholders can vote online at www.investorvote.com. Non-Registered Shareholders in Canada having received a VIF from Broadridge can vote at: http://www.proxyvote.com. In either case you will need to enter the Control Number on your Proxy or VIF. If you received more than one Proxy and/or VIF, you will need to vote each separately.


TYPES OF SHAREHOLDERS


Please note that in Canada, pursuant to the applicable laws, policies, rules and regulations, shareholders fall in the following categories:


  • Registered Shareholders – those shareholders whose name is contained on the Shareholders’ Registry maintained by the Company’s transfer agent, Computershare. These shareholders are either in possession of a physical share certificate registered in their name or have designated a third party to hold the said physical share certificate in trust for them, or the shares were issued to them using the Direct Registration System ("DRS") maintained by Computershare.


  • Canadian Beneficial Owner – those shareholders residing in Canada whose shares are registered in the name of either CDS & Co., a broker, a bank or another intermediary (the “Agent”), and held by the Agent for their benefit. Depending on the instructions provided to the broker or bank, Beneficial Owner will be classified as follows:
  • Non-Objecting Beneficial Owner (“NOBO”) – those who have consented to having the details of their shareholdings disclosed to the Company for the purposes permitted under National Instrument 54-101
  • Objecting Beneficial Owner (“OBO”) – those who have requested to remain anonymous and declined to having the details of their shareholdings disclosed to the Company for the purposes permitted under National Instrument 54-101.


  • US Beneficial Owner (“USBO”) – those shareholders residing in the United States whose shares are registered in the name of either Cede & Co., CDS & Co., a broker, a bank or another intermediary (the “Agent”), and held by the Agent for their benefit.


International Beneficial Owner (“IBO”) – those shareholders residing outside of Canada and the United States whose shares are registered in the name of another party and held in trust for their benefit.


Voting Instruction Document


Shortly after the mailing date, shareholders should receive the Information Circular Booklet (the “Circular”), and either a Proxy or a Voting Instruction Form (VIF), or if the Company elects to use Notice and Access, the Circular will be substituted with a notice containing the instructions on how to download a copy of the Circular and how to obtain a printed copy.


The type of document and the sender will depend on the category of shareholder:


▪ Registered Shareholders will receive a Proxy from Computershare and will be able to vote online, by fax, by mail or in person at the Meeting. Some Registered Shareholders will not receive a Proxy because their address of record is incorrect. Such Shareholders will need to contact Computershare to obtain a Proxy or an access code for online voting.


▪ NOBO Shareholders may receive a Voting Instruction Form (“VIF”) and will be able to vote online, by fax or by mail. However in order to attend the Meeting and vote in person, they must appoint themselves as proxyholder and ensure the VIF is received by Computershare at least 48 hours before the meeting as set out in the VIF. Some NOBO Shareholders will not receive a VIF because they requested to be excluded from such mailings. Such Shareholders will need to contact Computershare to obtain a VIF.


▪ The OBO, USBO and IBO Shareholders may receive either a proxy or a VIF (the “Voting Form”) mailed by the Broker or by his agent and will be able to vote online, by fax or by mail by following the specific instructions accompanying the Voting Form (these instructions are different from those received by the Registered and NOBO shareholders). However in order to attend the Meeting and vote in person, they must appoint themselves as proxyholder and ensure the Voting Form is received at least 48 hours before the meeting or such other earlier time as specified on the Voting Form. Some OBO, USBO and IBO Shareholders will not receive a Voting Form, because they requested to be excluded from such mailings. Such Shareholders will need to contact their broker to obtain a Voting Form.

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